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Zoho Mail – A Secure Way to Exchange Business Emails

Zoho Mail

Email is one of the most important and convenient ways to communicate and exchange data in businesses. Most people probably send and receive confidential data through emails as well. Like any other mode of communication, emails are vulnerable to security breaches. Losing data is a big NO that affects the credibility of the business and could destroy your business completely. So, over the years, many email encryption technologies have been developed to offer safer channels for communication through email. Many times, those high-security measures are expensive, but Zoho Mail is one of the relatively affordable and secure ways to exchange business emails.

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WHAT IS ZOHO MAIL?

Zoho Mail is a reliable and secure business email solution that’s tailor-made for your business communication needs. It comes with a lot of enhanced collaboration and customization features, making it something other than just another inbox.

EMAIL@YOURDOMAIN.COM

Get custom, domain-based email addresses for every one of your workers, and set up email groups for various divisions in a couple of basic steps. Highlights like email and domain aliases assist you with dealing with your custom domain like a star.

PROTECTION ENSURED

Zoho Mail’s servers guarantee your information is consistently secure and reachable. They regard your protection, which is the reason they completely encode your information—and never offer it to sponsors. GDPR consistency and upgraded safety efforts, as 2FA, EAR, S/MIME, and TLS, add extra defensive layers to your information.

24X7 HELP

Specialized help from experts is consistently accessible to take care of customers, regardless of whether by email or via telephone.

HASSLE-FREE MIGRATION

Relocating messages from your past email services is simple with their migration device. Choices to relocate using IMAP/POP or Outlook Exchange servers assists you with the transition to Zoho Mail.

SOMETHING BEYOND AN INBOX

Monitor your everyday work with an incredible schedule, assignments, notes, and bookmarks. Utilize these vigorous highlights to work together with your team and complete things rapidly.

TONS OF APPLICATIONS

Zoho Mail furnishes you with: an incorporated schedule, contacts, tasks, notes, and bookmarks directly within your inbox. Be more useful, and have all you require in one window.

WORK TOGETHER

Spend time with your group and work together better. Make declarations, allocate tasks, make events, or share notes with your colleagues via the click of a button. Like, comment, or share—and it can all be done social-media style using Streams.

INVESTIGATE

Having every one of your connections coordinated by type, in one spot, means no more chasing down records. Review, share, transfer to the cloud, or resend. Accomplish more with your connections.

OFFER

Share drafts to get your email evaluated before you send it. Share your messages to chat without confounding forwards and replies. Share whole folders to talk about or delegate messages immediately.

COORDINATED FEATURES FOR A CLEAN INBOX

Zoho Mail’s flexible highlights keep your inbox clean while giving a smooth client experience.

CHANNELS

Set up channels or rules to put your messages together, and then sit back and relax, knowing incoming messages will be sorted where you need them to be.

ADVANCED SEARCH

Discover anything in your post box, from even the littlest detail you might recall about them, with Zoho Mail’s new Advanced Search.

OUT OF OFFICE

Set an Out of Office notification to tell contacts you’re inaccessible while you’re on vacation.

MARKS

Add an email signature with your organization’s logo and connections to your site so your messages look professional. Have an enduring effect on each email you send.

AMAZING CONTROL PANEL

Utilize an amazing control panel to set up and deal with your association’s email accounts in a hurry. It’s a cloud war room you can access on any gadget—be it work area, web, or the Zoho Mail Admin app.

USER MANAGEMENT

Super Admins and Admins can add, remove, or allow new clients, and they can set up email aliases and reset passwords for email accounts.

EMAIL STRATEGIES

Make GDPR-compliant email strategies, control the connection’s receiving and sending boundaries, and keep an eye on everything by using review logs.

TWO-FACTOR VERIFICATION

Secure your organization’s information with two-factor authentication and guarantee your clients have a safer experience with their records.

EMAIL IN A HURRY

Stay connected with Zoho Mail applications for Apple and Android gadgets. Unwind, knowing you’re simply a tap away from your inbox no matter where you are.

Zoho Mail Usage Policy

Zoho Mail is mainly used for personal and normal business email usage.
Zoho Mail cannot be used for sending out bulk emails in areas like:

  • Newsletters
  • Marketing emails 
  • Transactional Emails
  • Promotional emails
  • Automated Emails

Unusual Activity:

Zoho Mail has preset rules to determine unusual activity and takes automated actions to protect the data from illegal users. Based on the severity of the activities, the account will be temporarily suspended from doing any functions.

Here are some unusual activities as defined by Zoho Mail Usage policy:

  • Sending bulk of undeliverable emails
  • Sending mass emails within a short period
  • Sending mail to bulk recipients per email
  • Sending an unusual number of Outgoing emails in a single working day
  • Sending emails to a large number of recipients on a single day
  • Multiple suspicious login attempts from different locations.

In certain circumstances, chances are there for blocking your account temporarily until the threat is nullified by the server.

Zoho Mail can be easily integrated with Zoho CRM, allowing users to send and receive emails easily from the CRM account itself.

As an authorized Zoho partner, CloudQ can help with your setup. Contact us today to get started with your Zoho journey.

Contributor

Lekshmi Devi

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